How do We Book a Tour?
Are you a musician? Is your group having issues? Ask Fan Landers! Critic Jessica Hopper has played in and managed bands, toured internationally, booked shows, produced records, worked as a publicist, and is the author of The Girls' Guide to Rocking, a how-to for teen ladies. She is here to help you stop doing it wrong. Send your problems to her -- confidentiality is assured, unless you want to use your drama as a ticket to Internet microfame.
I'm booking a mini-tour for a folk-pop acoustic duo this June 4th-26th. We're hoping to head from San Francisco (staying for a week) to Seattle, to British Columbia, Canada. We've been sending out messages to venues, bands, community pages, Craigslist, and so far, people say they'll help or direct us to someone else, but nothing has actually pulled through. Do you have any suggestions about who to message, potentially hitting up different cities along the way, or what we should do in general? Any advice would be extremely appreciated.
You initially wrote a couple-few weeks ago, and so I am not surprised that perhaps you were not getting a response from folks -- being an unknown band trying to book dates three and half months out is tricky. It's probably a little too far out. I understand wanting to plan, but the small clubs and cafes and house venues you may be hitting up are not likely booking openers that far ahead.
Since I don't know what kind of messages you are sending or who you are asking for help, it's hard to exactly diagnose what could be hindering you, so I just have to instruct in what you should do. Check with friends who go to shows or are musicians in other cities you would like to play and ask where you should play. If you do not know someone there, try your best Google-fu -- look at the weekly listings online for the Portland Mercury and see what is the best acoustic folk spot there, look at the tour routings of bands you know that are like yours -- even if they are a little bigger. Where do they play in Eugene or Oxnard? You might have to book some fill-in dates in secondary markets or smaller college towns. That might be an easier nut to crack than, say, Seattle on a Saturday night.
Approach clubs and promoters directly unless you have a good connection through another band. Some of these bands -- hopefully folks you have played with before who are interested in reciprocating in their town -- might be too busy/lazy to proactively help you. Can you drop their name? How about just asking them if they will get on the bill directly? It's important to ask for exactly what you want. When you are a band that promoters do not know, it is sometimes a better bet to come with the outlines of a bill. Say, "Oh, we are friends with 3-D Cosbys, we are checking to see if they can play." Something that at least hints that you have initiative and a connection or two, which separates you from every other teeny tiny touring band with no draw that dials them with hands outstretched, hoping for a favor. June is busy. They may not have favors for you because the have national tours through most every night.
If someone says no, ask them if they have another suggestion for who you should try. You might just be knocking on the wrong door. Some clubs or promoters might have a FAQ about booking shows -- they might have a specific protocol about how to try to get a booking. Make sure you check that. No answer at all? Try them on Twitter. Maybe the club intern or publicist who (wo)mans that ish is crazy helpful in a way that the booker is not and can tell you, "Try Jenny at Taco Yurt, they do folk house shows." When in doubt, call the independent record store and ask where the spot is. There are lots of them all along the West coast. While you have them on the phone, ask about an in-store. Work all angles at all times. You can also try the punk standby Book Your Own Fucking Life site.
Wherever is your best connection, try and see if you can lock down a hold on a date with them and make that be your anchor date which you book the rest of your dates around. Then you can call these other venues, email these other cities promoters and say, with specificity, that you are looking for Tuesday the 14th, ideally, but could swing Wednesday if you had to. Telling them exactly what you are needing is going to yield results that saying "Any night between June 14th and 19th, or maybe the 22nd?" might not.